§ 2.64.050. Records manager—Duties.

The records manager shall have the following duties:

A.

Plan, formulate, and prescribe basic files management and records disposition policies, systems, standards, and procedures.

B.

Prepare records retention and disposition schedules in cooperation with department heads for all city offices and departments, define and identify vital and permanent records, and establish retention periods for all records. Retention periods shall be no shorter than desired by originating office, but shall be so long as deemed necessary by either the records manager, the city attorney, or the finance director.

C.

Review schedules annually and update or amend as needed.

D.

Coordinate the city-wide files management and records disposition programs.

E.

Provide records management advice and assistance to all city offices and departments.

F.

Develop, disseminate, and coordinate files maintenance and records disposition procedures, including, but not limited to, those prescribed by this section, to meet the current and long-term information needs of the city.

G.

Arrange for training of personnel in the fundamentals of records management and their duties in the records management program.

H.

Carry out at the proper time actions such as storage, destruction, and transfers that are required by records schedules.

I.

Develop procedures to ensure the permanent preservation of the historically valuable records of the city.

J.

Protect privacy and assure availability of public information from records.

(Prior code § 2-245)